In today’s digital age, homeowners associations (HOAs) are increasingly looking for cost-effective, efficient, and user-friendly ways to manage their communities. Many HOAs, particularly smaller ones, are opting for self-managed HOA software instead of hiring third-party management companies. The right software can streamline operations, improve communication, and enhance financial transparency while saving thousands in management fees.
In this blog, we will explore:
- What self-managed HOA software is
- Key benefits of using such software
- Features to look for in an HOA management platform
- Why RunHOA is a top choice for self-managed HOAs
What is Self-Managed HOA Software?
Self-managed HOA software is a cloud-based platform that allows board members and residents to efficiently handle community management tasks without relying on a property management company. These platforms centralize key operations such as financial management, communication, violation tracking, document storage, and event planning—all in one place.
Self-managed HOAs usually have volunteer board members handling responsibilities like accounting, maintenance requests, and resident communication. A well-designed HOA software system makes these tasks easier by automating processes and reducing administrative burden.
Why HOAs Choose Self-Managed Software
Many HOAs, especially small to mid-sized ones, prefer to self-manage for several reasons:
1. Cost Savings
Hiring a property management company can be expensive. The average HOA management company charges between $250 to $2,500 per month, depending on the community size. In contrast, self-managed HOA software costs a fraction of that amount, typically between $30 and $100 per month.
2. Full Control & Transparency
When an HOA is self-managed, board members have full oversight over finances, community rules, and decision-making. There’s less risk of mismanagement or hidden fees.
3. Better Communication with Residents
Self-managed software provides automated messaging, email blasts, discussion forums, and mobile app notifications to keep residents informed about meetings, maintenance, and important updates.
4. Simplified Financial Management
HOAs need to manage dues collection, budgeting, expense tracking, and tax filings. Good HOA software automates payments, generates financial reports, and has a full fledged accounting system.
5. Legal Compliance & Record Keeping
HOAs must maintain accurate records, meeting minutes, and governing documents. Self-managed HOA software offers secure cloud storage for easy access and compliance with state laws.
Essential Features of Self-Managed HOA Software
If you’re considering a self-managed HOA platform, look for software with these key features:
✅ Accounting & Financial Management
- Online payment collection (ACH, credit card, and bank transfers)
- Automatic invoice and late fee generation
- Expense tracking and budgeting tools
- Financial reports (income statements, balance sheets)
- Bank reconciliation
✅ Member & Resident Portal
- Online access for residents to view account balances, submit maintenance requests, and access documents
- Community discussion forums
- Email and SMS notifications
✅ Document Storage & E-Signatures
- Secure storage for bylaws, rules, and meeting minutes
- Digital signatures for approvals and elections
✅ Violation Tracking & Compliance
- Automated violation notices with photos
- Fine management and appeal tracking
✅ Event & Amenity Scheduling
- Online reservations for clubhouses, pools, and other amenities
- Event calendars for community meetings and social gatherings
✅ Vendor & Work Order Management
- Maintenance request tracking
- Vendor database with contact info and invoices
Why RunHOA is the Best Self-Managed HOA Software
RunHOA is a powerful, all-in-one self-managed HOA software designed specifically for HOA boards and residents. Unlike generic property management tools, RunHOA is built with HOAs in mind and offers affordable, easy-to-use solutions.
Key Benefits of RunHOA
✅ 100% Cloud-Based: No installation required—access from anywhere.
✅ Affordable Pricing: Much lower than hiring an HOA management company.
✅ User-Friendly Interface: Even non-technical board members can use it easily.
✅ Customizable Modules: Choose only the features your HOA needs.
✅ Bank-Level Security: Secure data storage and encrypted transactions.
Features of RunHOA
- Accounting & Financial Management
- Online payments and automated dues collection
- Budgeting and financial reports
- Resident & Board Member Access
- Secure login for board members and homeowners
- Customizable access levels
- Document & Compliance Management
- Upload and store governing documents
- Automated violation tracking
- Communication Tools
- Email blasts and automated reminders
- Online discussion forums
- Work Order & Vendor Management
- Track maintenance requests and vendor invoices
- Event & Facility Booking
- Schedule clubhouse, pool, or event spaces online
- Voting & Elections
- Digital ballots for board elections and community votes
Why HOAs Love RunHOA
⭐ No Learning Curve: Even non-tech-savvy users find it simple to navigate.
⭐ Affordable Pricing: Transparent pricing with no hidden fees.
⭐ Dedicated Customer Support: Helpful guides, tutorials, and customer service.
Final Thoughts: Is Self-Managed HOA Software Right for You?
If your HOA wants more control, transparency, and cost savings, self-managed HOA software is an excellent choice. RunHOA is a top-tier solution that offers affordable, easy-to-use, and feature-rich management tools for any HOA.
Switching to RunHOA can help your board streamline operations, eliminate manual paperwork, and improve community engagement.
👉 Try RunHOA today and take full control of your HOA management!